Can I stop a publication after approving?
Yes. Revoking the tool's key on the API keys page stops it publishing, because publication needs a working key as well as your approval.
Help Center
Review and approve profiles an integration prepared
Check every change an integration prepared and approve the exact versions you want published.
When a tool prepares profile drafts for you, nothing goes live until you approve it on the review page. An approval records your decision, and the tool publishes the version you approved when its key has the publish permission. The page lists every change with its new value, shows a live preview and lets you decide profile by profile.
Use this guide when
A tool asked you to review drafts, or you opened a review from a notification or a card badge.
Before you start
- Sign in as the account owner in the Personal workspace. Only the owner can make review decisions.
Steps
- Open the review. The tool gives you a link, the notification bell lists reviews waiting for you, or choose Review requested on a card in Cards.
- Check the context bar. Requested by names the key that asked, an MCP assistant is marked AI assistant, together with the request time and the open until date. A review stays open for 7 days.
- Read What this version changes for each profile. Every changed field is listed with its new value. Changes that affect what visitors run, see or find carry a Check carefully flag, and longer lists are folded under Settings.
- Watch for the invisible characters warning. If a name contains characters that can hide or reorder text and you did not expect them, reject the profile.
- Compare the live preview of the draft with the listed changes.
- Tick Select this profile for each profile you checked, or use Select all N profiles waiting for a decision. The bar at the bottom shows how many are selected.
- Choose Approve selected or Reject selected.
Approval lets the tool publish the exact version shown on the page, when its key carries the publish permission. If the draft changes before the tool publishes, that approval can no longer be used.
What carries a Check carefully flag
On a new profile, values that add custom code, tracking pixels, a custom domain, branding removal or a main card on a domain are flagged.
On an existing profile, changes to its address, domain, tracking pixels, code, branding, search visibility, directory listing, on or off status, or main card status are flagged.
What happens after you approve
The tool can publish exactly the version you approved, and only if its key carries Publish cards you approved. A key without that permission can still prepare drafts and ask you to review them, and you publish the profile yourself from its editor.
If the draft changes first, the profile shows Changed since the request and needs a new review. If a review expires before you decide, the tool needs to request a new one.
When you reject a profile
A rejection records your decision and stops the version from being published. The tool can read that you rejected it, but no reason or comment travels with the decision, so tell the tool what to change outside Zapped, where you already talk to it.
A rejected profile is not changed and not published. The tool can prepare a corrected draft and ask you to review it again.
Your own import and an import from a tool
An import you run yourself on the Import profiles from CSV page does not ask for a review. You checked every row in the preview, so the rows you applied become private drafts that you publish from the editor when they are ready.
An import a tool sends through the API creates the same private drafts. To publish them, the tool asks you to review the exact drafts it prepared, and this page shows the key that asked together with the request time.
Both kinds of import end in the same place. Nothing is public until a version is approved and published, and a draft that changes after your approval needs a new review.
Review statuses
A review item is always in one of these states:
- Waiting for your decision: the draft is current and your decision is still open.
- Approved: you approved this version and the tool can publish it.
- Rejected: you rejected this version.
- Changed since the request: the draft moved on after the request, so this version can no longer be approved.
- Review expired: the 7 day window closed before you decided.
- Published: the tool published this approved version.
Plans and availability
Professional includes the developer API, managed-profile API and MCP connections for AI assistants. Starter includes CSV profile import in the dashboard, but not API or MCP access. Custom plans keep their agreed permissions. If access is temporarily paused, the API keys page shows a pause notice; upgrading does not remove a site-wide pause.
Good ways to use this
- Review soon after the request, while you still remember what you asked the tool to do.
- Reject rather than guess. A rejected profile can be fixed and reviewed again.
- Approve in small batches, especially the first time you use a new tool.
Common questions
Does approving publish the profile?
No. Approval records your decision; the tool must then send a separate publish request with Publish cards you approved. You can also publish from the editor. If the draft changes or the approval expires before publication, the tool needs a fresh review.
How do I tell the tool what to fix?
Send it a message where you normally work with it. A rejection records your decision, and no reason travels with it.
Why does a profile say Changed since the request?
The draft was edited after the review was requested, so the version listed can no longer be approved. Ask the tool to request a new review.
If something looks wrong
- If the live preview is unavailable, reload the page to try again.
- If the review page shows an expiry message, ask the tool to request a new review.
- If you cannot decide, check that you are signed in as the account owner in the Personal workspace.
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